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WE ARE

Luvo Inc. is a team of innovative experts and passionate advocates fom across the country. From pioneering chefs to leading doctors and healthy lifestyle aficionados (with a couple foodies sprinkled into the mix) we are on a quest to disrupt the food industry. By creating a wholesome approach to on-the-go food solutions and boldly standing in our commitment to flavorful, nutritious, quality driven products, we were named one of the World’s Most Innovative Companies for 2014 by Fast Company. It’s a testament to Luvo being en route to transforming the world.

Throughout our grocery, food service and online offerings we are creating access to a new understanding of quality nourishment and nutrition. Across all of our products and channels, we give top consideration to eco-friendly practices that promote sustainability and ethical sourcing and products that are environmentally sound and health sustaining. And, we do all this while maintaining a genuine concern for community driven charitable partnerships.

THE ROLE

Reporting to the Manager, People Operations, the Office Administrator can brilliantly contribute to our team’s productivity by supplying our office with the right supplies, managing our office vendors to high quality / value standards, and helping with scheduling, organizing, catering, and special projects, etc. that enhance the employee experience.

The Office Administrator will:

• Greet guests at our front door.
• Manage office supplies inventory.
• Keep track of email groups & building security fobs.
• Receive all mail and process according to standards.
• Manage phone system set ups and updates.
• Manage office vendors to ensure uptime & quality of services.
• Manage visitor/vendor entrance in accordance with our visitor & vendor program.
• Manage weekly employee meal program.
• Coordinate hourly new hire orientations including the preparation of materials.
• Coordinate interviews for hourly roles.
• Track and administer training files.
• Manage internal job application process.
• Enroll new hourly employees in biometric system.
• Manage temporary workforce timekeeping and report daily attendance.
• Review temporary agency and office supply billing for payment accuracy.
• Take meeting minutes and update action registers as needed.
• Be a resource to employees by answering questions or redirecting to appropriate parties.
• Manage hourly employee files.
• Manage the hourly attendance program.
• Support open enrollment, job fairs and employee survey initiatives.
• Prepare Power Point presentations as requested.
• Assist with production reporting as needed.
• Assist with accounts payable initiatives as needed.
• Coordinate recognition activities.
• Coordinate facility events such as monthly birthdays, cookouts, picnics and winter celebrations.
• Support special projects as needed.
• Assist with ingredient specification systems storage.
• Prepare internal templates for recipe changes.
• Assist with systems item maintenance including pack and cost updates as well as supplier information updates.
• Monitor and track work order log through purchase order completion.
• Extract systems’ data for analytical purposes.
• Assist with report generation.

And you…

• Have 3 to 5 years’ experience as an Administrative Assistant in a fast-paced office environment, ideally with some experience in and interest for Human Resources programs, and love managing all aspects of an office.
• Are described by your manger as a “productivity multiplier” because of your high standards, incredibly warm attitude, keen eye for detail, action orientation, and an uncanny ability to anticipate problems, stay focused, and effortlessly reprioritize unplanned requests, plan changes, and project deliverables.
• Employees, vendors, customers, and partners notice your care, ease and grace – it just comes naturally.
• You’re a strong writer, clear and concise communicator, and dedicated teammate.
• Are technologically savvy and have intermediate to advanced experience with MS Office Suite (Word, Excel, Power Point and Access). Experience with NetSuite and ADP is desired but not required.
• Are a constant learner, you’ve harnessed technology and your can-do, friendly demeanor to move mountains.
• Are passionate about our mission, live your life accordingly, and will do whatever it takes to help us build a successful company and movement.
• Bilingual skills in Spanish are desired but not required.

What we will bring to the table:

This is a regular full time position with a team that is committed to truly changing our world for the better. You’ll grow professionally, will have competitive compensation and opportunities to share in our success. We’re on a journey to change the way the world accesses a healthy and health-full lifestyle and are excited to build a team equally excited to be those change agents.

Thank you in advance to all interested applicants. We are experiencing a large volume of responses and as such will only reply to candidates selected for an interview. To that end, please refrain from contacting our 1-800 number to inquire about application status. The toll-free number is to be reserved for customer service related inquiries only.